Privacy Notice

Privacy Statement

The following Privacy Statement provides you with information on which of your data we process in connection with the use of our website and the functions that can be called up via the latter.

You first receive a quick preliminary summary of data processing when accessing our website (A. Brief summary - Data protection at Encavis AG). For the full version and information on the special functions of the website, please see B. Detailed data protection information.

A. Brief summary – Data protection on the Encavis AG website

1. What data are processed when the website is accessed?
When you access our website, your web browser sends various data records (e.g. time, browser) to our servers. These are stored in log files. They also include your IP address which, however, does not allow us to draw any direct conclusions as to your person.

2. Are cookies used on the website?
No. Our website does not use cookies.

3. Do we use analytics or advertising tools on our website?
No.

4. Do we pass on your data to third parties?

No. We will not pass on your data to unauthorized third parties. However, functions from external service providers are used within the framework of our website (e.g. where job applications are concerned). For these cases, we have concluded the corresponding data protection agreements and have satisfied ourselves on the basis of technical and organizational measures that these service providers use the necessary data security measures to protect your data against loss and unauthorized access at all times.

We also share some information with our Group member companies; in this case, too, we have concluded the corresponding agreements and implemented rules and regulations regarding the individual responsibilities and processing purposes. For details, please see the privacy information below.

5. Who should you contact in case of questions?
If you have any questions regarding data protection, please contact datenschutz@encavis.com.

 

B. Detailed data protection information

I. General information on data protection at Encavis AG

1. Scope
 
1.1 1.1 The Privacy Statement covers the information within the meaning of Articles 13 and 14 of the GDPR on data processing in connection with the use of and access to our website. Where we provide links to third-party sites, we can neither influence nor control the linked contents and the data protection regulations on such sites. We recommend that you check the privacy statements on the linked websites to determine whether and to what extent personal data are collected, processed, used or made available to third parties on these sites.

2. Controller and Data Protection Officer

2.1 Encavis AG (Encavis), Große Elbstraße 59, 22767 Hamburg, Germany, is responsible for data protection on this website. You can reach us by calling +49 40 3785 620 or by e-mailing datenschutz@encavis.com.

2.2 2.2 Encavis AG, Encavis Asset Management AG, Encavis GmbH and Encavis Technical Services GmbH/Stern Energy GmbH represent a group of undertakings as defined in Article 4 No. 19 GDPR. A Data Protection Officer has been appointed for the group of undertakings, who can easily be contacted from each branch.

II. Data processing when accessing our website

1. Creation of log files

1.1 Object and purpose of data processing

a) When the website is accessed, Encavis collects access data and stores them in a log file. These access data also include the IP address. In addition, the name of the website you have accessed, the file name, the date and time, the amount of data transferred and notification of the successful access, the browser type and version, the operating system, the referrer URL (the previously visited page) and the requesting provider are stored in the log file. However, no conclusion about your person can be drawn from these data.
b) We collect the log file data, including the IP address, to ensure smooth connection to the website and to enable a comfortable use of our website. The log file also serves to evaluate system security and system stability as well as administrative purposes (Art. 6 para. 1 f) GDPR).

1.2 Recipients and processors of data

a) We do not pass the aforementioned data on to third parties.
b) Our website is operated or hosted by the following service provider, which is why this provider, at least theoretically, has access to the IP address.

ProviderPurpose of data processingProvider details & data protection
Host Europe GmbHHosting and BackupData protection of Host Europe

1.3 Duration of data storage

a) The log files, and therefore the IP address contained therein, are automatically deleted 15 days after collection.
b) The provision of the aforementioned personal data is neither required by law nor by contract. However, without the data The service and functionality of our website may not be guaranteed or individual services may not be available or limited.

2. Cookies

2.1 Object and purpose of data processing

a) Cookies are small text files that enable us to make the use of our offers and our website more pleasant for users, e.g. B. it can be determined whether you have already visited a single page of our website and thereby save information about your preferred activities on the website, or to align our website to your individual interests. As soon as a user accesses our platform, a cookie is placed on the end device (laptop, tablet, smartphone or PC) of the respective user. From the data of the cookies, including the IP address, no personal reference can be made for us if our website is accessed (Art. 6 Para. 1 lit. f) GDPR).
b) This website uses the following types of cookies:

NameDomainProvider/ResponsiblePurposeDeletion
JSESSIONIDencavis.dvinci-easy.comEncavisThe cookie assigns your browser an anonymized ID (session ID) for the duration of your visit in order to bundle several related queries to the server and assign them to a session.Session (Closing the browser)

3. Google Fonts

This page uses so-called web fonts provided by Google for the uniform display of fonts. When you call up a page, your browser loads the required web fonts into your browser cache in order to display texts and fonts correctly. For this purpose, the browser you are using must connect to the Google servers. This gives Google knowledge that our website has been accessed via your IP address. Google Web Fonts are used in the interest of a uniform and appealing presentation of our online offers. This represents a legitimate interest within the meaning of Art. 6 para. 1 lit. f GDPR. If your browser does not support web fonts, a standard font will be used by your computer. Further information on Google Web Fonts can be found at developers.google.com/fonts/faq and in Google's data protection declaration: www.google.com/policies/privacy/.

III. Use of the contact form

1. Purpose and object of data processing

1.1 We use contact functions on our website to exchange information with our customers and interested parties and to answer their concerns and inquiries. We process the inquiries and information sent to us in this context exclusively to process your inquiry and to contact you.

1.2 Basically, we do not need any personal data to answer the inquiries. The legal basis is Art. 6 Para. 1 lit. a) GDPR. If you are already a customer or contractual partner, the data processing is based on Art. 6 Para. 1 lit. b) GDPR.

2. Duration of data storage

The data will be deleted automatically as soon as your request has been fully processed and / or answered, but no later than three months after answering your request. If you are a customer, we save this data for the duration of the contractual business relationship with you at the longest. The data storage is always limited to the provision of any support services to which we may be contractually obliged. In addition, you can revoke your consent to data processing at any time beforehand, without affecting the legality of the processing carried out based on your consent prior to the revocation.

IV. Data protection information on our social networks

a) Encavis operates on several online platforms and social networks in order to interact with potential or existing customers, to exchange ideas with interested parties and users, or to advertise offers and services. The following providers are included:

PlatformProviderDetails on data protection
TwitterTwitter Inc., 1355 Market Street, Suite 900, San Francisco, CA 94103, USAtwitter.com/de/privacy, Opt Out: twitter.com/personalization, Privacy Shield: www.privacyshield.gov/participant
LinkedInLinkedIn Ireland Unlimited Company Wilton Place, Dublin 2, Irlandwww.linkedin.com/psettings/guest-controls/retargeting-opt-out, Privacy Shield: www.privacyshield.gov/participant
XingXING AG, Dammtorstraße 29-32, 20354 Hamburg, Deutschlandprivacy.xing.com/de/datenschutzerklaerung

b) Please note that in the event of interaction via the aforementioned media, data can also be processed outside the area of ​​the European Union, whereby the providers who are certified under the Privacy Shield undertake to comply with the EU data protection standards ,
c) In addition, user data is usually processed for market research and advertising purposes. So z. B. from the usage behavior and resulting interests of users, usage profiles are created. The usage profiles can in turn be used to e.g. B. Place advertisements inside and outside the platforms that are believed to correspond to the interests of the users. For these purposes, cookies are usually stored on the users' computers in which the usage behavior and interests of the users are stored. Furthermore, data can be stored in the usage profiles regardless of the devices used by the users (especially if the users are members of the respective platforms and are logged in to them).

C. Data processing when using our applicant portal

Interested parties can submit their application to us online on the application portal. We will only process the data collected in this way to assess the professional suitability and to contact the applicants. If you give us your consent, we will save your data in our applicant pool and contact you if necessary for filling other positions. For more information on the scope of data processing, please refer to the data protection declaration shown in the applicant area.

D. Data processing when using our whistleblowing portal

Whistleblowing enables you to anonymously report notices of legal violations. For more information on the scope of data processing, please refer to the data protection declaration shown in the whistleblower area.

E. Your rights

1. You have the right to request confirmation from us at any time as to whether we are processing your personal data and the right to information about this personal data. In addition, you have the right to correction, deletion and restriction of data processing, as well as the right to object to the processing of personal data at any time, or to withdraw your consent to data processing at any time or to request data transfer.

2. Please send all requests for information, requests for information, revocations or objections to data processing by e-mail to datenschutz@encavis.com or to our data protection officer. In addition, you have the right to complain to a supervisory authority in the event of data protection violations.

F. Notes on the special right to object

You have the right to object to the processing of your personal data at any time, for reasons that arise from your particular situation. a. based on Art. 6 para. 1 lit. e) or f) GDPR takes place to object according to Art. 21 GDPR. We will stop processing your personal data unless we can demonstrate compelling legitimate grounds for the processing that outweigh your interests, rights and freedoms, or if the processing serves to assert, exercise or defend legal claims.

If you would like to exercise your right to object, just send an email to datenschutz@encavis.com.

 

As of January 29, 2020