Privacy policy

With these data protection notices, we inform you about how we handle your data. Regarding the terms used, such as “processing” or “controller,” we refer to the definitions in Article 4 of the General Data Protection Regulation (GDPR). Our websites are not directed at children and adolescents under the age of 16.

Who is responsible for the processing?

ENCAVIS GmbH
Große Elbstraße 59
22767 Hamburg
Germany

Phone: + 49 (40) 3785 620

E-mail: info@encavis.com

How can you reach our data protection officer?

You can reach our data protection officer by e-mail: datenschutz@encavis.com.

What do we do with your data?

Below you will find information on when we collect which data, how it is used (type, scope and purpose of the processing of personal data), the legal basis, and the duration of storage.

Operation of the web server, delivery of the web pages

When you visit our website, we automatically process the following data to provide our website and the services offered:

·        Date and time of your access

·        Your IP address in anonymized form

·        The address of the website from which you arrived on ours

·       The pages you access on our website

·        Information about your web browser (type and version)

·        The operating system of the device you use to access our website and services

Longer storage only occurs in justified individual cases (e.g., suspicion of misuse or fraud, or attacks on our web server). In these cases, the log files are stored until the matter has been clarified and resulting measures have been completed.

To provide our website and services, we use a service provider (web host) who processes your data on our behalf and strictly according to our instructions:
uvensys GmbH, Robert-Bosch-Str. 4b, 35440 Linden, https://uvensys.de/.

The legal basis for processing your data is Art. 6 para. 1 lit. f DSGVO. We have a legitimate interest in offering you a technically flawless, secure and user-friendly website. We also have a legitimate interest in detecting and preventing fraud attempts or attacks on our website.

Use of an externally hosted tool to obtain and manage consent

We use various tools and technologies on our website—including cookies—that require your consent.

To obtain and manage your consents, we use a Consent Manager. Specifically, we use the product Usercentrics (Usercentrics GmbH, Sendlinger Straße 7, 80331 Munich, https://usercentrics.com/).

The Consent Manager stores information on your device to save your consent. The storage duration is shown in the Consent Manager.

You can grant and revoke all consents for tools and technologies in the Consent Manager at any time. It appears automatically when you first visit our website. You can reopen it anytime by clicking the fingerprint icon at the bottom right of our site.

The legal basis for the use of the Consent Manager is our obligation to obtain your consent for certain processing and our legal obligation to be able to prove what kind of consent you have given us (Art. 6 para. 1 lit c DSGVO in conjunction with Art. 7 DSGVO and Art. 5 para. 2 DSGVO). The decision to use an external provider is based on our legitimate interest (Art. 6 para. 1 lit. f DSGVO) to use a modern, secure and at the same time cost-effective solution. . 

Storage and retrieval of data on your terminal device

To provide the functionality you request, including displaying the website, we store data in your browser and read it back in accordance with § 25 TDDDG. For this, we use cookies, session storage, and local storage. Without this data storage and retrieval, our website cannot function correctly.

The legal basis is our legitimate interest under Art. 6 para. 1 lit. f DSGVO in conjunction with § 25 TDDDG to implement our websites in an appealing and secure manner and to comply with your wishes regarding the usability and functionalities of the pages.

Further information is available in the Consent Manager (fingerprint icon, bottom right).

Powersave Mode Switch

The Powersave Mode Switch activates a dark mode on our website. A non‑illuminated pixel saves energy. If you activate this feature, your selection (“dark-mode”) is stored on your device's local browser storage.
Storage is based on § 25 TDDDG and your consent under Art. 6 para. 1 lit. a DSGVO. We store this information until you revoke your consent.

Privacy notice for business partners and email, telephone and video conference contacts

Our privacy notice for business partners and contact communications can be accessed here.
 
Processing your data in the application context

You can access our data protection information for the application process here.

Contact form

You can contact us via our contact form—for questions, callback requests, or any other reason. By submitting your data, you consent to its processing so we can respond to your inquiry.

The legal basis for the processing of your data in the context of contacting us is Art. 6 para. 1 lit. a DSGVO, your consent.

Your data is deleted once it is no longer needed, unless legal retention obligations apply, or you withdraw consent. Internal recipients may receive your data if necessary. No data is transferred to third parties.
 
Integration of interactive maps via SmartMaps

To show the locations of our facilities, we use the interactive map service SmartMaps by YellowMap AG, CAS-Weg 1–5, 76131 Karlsruhe.

Maps are loaded when the page loads. While your IP address is used for the technical request, it is not used for geographical positioning since the map is displayed in a fixed view showing all our facility locations.

Legal basis: our legitimate interest under Art. 6 para. 1 lit. f DSGVO in presenting location information safely, efficiently, and attractively.

YellowMap processes your IP address and possibly other device data to count map requests and invoice us.

More information: https://www.smartmaps.net/datenschutz/.

Ordering Pixi books by email

You may order free Pixi books via email. This offer is only for individuals aged 16 or older.

Please send your order informally by email and include your name and postal address.

We process this data under Art. 6 para. 1 lit. b DSGVO, as it is necessary to fulfill the contract for providing the Pixi books. Data is stored for one year to detect excessive orders—based on our legitimate interest under Art. 6 para. 1 lit. f DSGVO. Data is then deleted.

We share your address with DHL for shipment.

Automated decision-making

Unless otherwise stated above, we do not use automated decision‑making.

Your rights

Every data subject has the right of access pursuant to Art. 15 DSGVO, the right to rectification and completion pursuant to Art. 16 DSGVO, the right to erasure pursuant to Art. 17 DSGVO, the right to restriction of processing pursuant to Art. 18 DSGVO, as well as the right to data portability pursuant to Art. 20 DSGVO. The restrictions under §§ 34 and 35 BDSG apply to the right of access and the right to erasure. Furthermore, you have the right to lodge a complaint with a data protection supervisory authority (Art. 77 DSGVO in conjunction with § 19 BDSG).

We are also obliged to inform all recipients to whom data has been disclosed of any rectification or erasure of data or any restriction of processing carried out pursuant to Art. 16, Art. 17(1), or Art. 18 DSGVO. However, this obligation does not apply if such notification proves impossible or involves a disproportionate effort. Regardless of this, you have the right to request information about these recipients.

If you wish to exercise any of your rights, please contact us as the controller using the contact details provided above or use any of the other communication channels we make available to you.

Right to withdraw consent
 
You may withdraw your consent at any time under Art. 7 DSGVO. Withdrawal applies only to future processing.

Right to Object

Pursuant to Art. 21 DSGVO, you have the right to object to the processing of your personal data that is carried out on the basis of Art. 6(1)(e) or (f) DSGVO; this also applies to profiling based on these provisions.

If we process your personal data for the purpose of direct marketing, you have the right to object at any time to the processing of your personal data for such marketing purposes; this also applies to profiling insofar as it is related to direct marketing.

Right to Make Changes
 
We reserve the right to adjust or update our security and data protection measures at any time.
 

Prevailing Version in Case of Doubt

This Privacy Policy may be made available in multiple languages for convenience. In the event of any ambiguity, discrepancies, or questions of interpretation regarding this Privacy Policy, the German version in accordance with the GDPR and applicable data protection law shall prevail.